Account Transactions
Account Transactions is the single-account drill-down: every journal line posted to one ledger account for a period, with a running balance and a link from each line to the document that posted it. It answers the classic bookkeeping question — "show me everything on account 7901 this quarter."
Before you begin
- Sign in and select your organisation. The report is available on every plan.
- Figures are shown in your functional currency, as captured on each line at posting time.
- Only posted entries appear — drafts never do.
Open the report
Three ways in:
- Reports → Financial → Account Transactions, then pick the account from the selector.
- From the General Ledger, click any account's name — the drill-down opens for the same period.
- From Settings → Chart of Accounts, click an account's code.
Choose the period with the Reporting Period selector; the selected account is kept when you change the period.
How to read it
- Four summary cards show the opening balance, the period's debits and credits, and the closing balance. If the period starts before your records on Sales Scribe begin, the opening balance is the position when they begin, and is labelled so; see General ledger.
- The table lists each posting with its date, source document (linked), memo, debit/credit and the running balance after that line.
- The balance runs in the account's normal direction — debit-normal for asset and expense accounts, credit-normal for liability, equity and income accounts (the header says which).
Worked example
Your Profit & Loss shows £18.00 on 7901 Foreign Exchange Loss (Realised) and you want to know where it came from: open Account Transactions for 7901, and the single line links straight to the supplier payment allocation that posted it.
Export
Select Export CSV to download the shown account's opening balance, lines and closing balance.
The file's header block includes a Reading row stating the sign convention in force:
Each account is shown in its own normal direction — debit-normal for assets and expenses, credit-normal for liabilities, equity and income. A debit balance on a credit-normal account therefore shows as negative.
That line matters when you compare exports. The same £5,000 owed by a director legitimately reads as -5,000 here and as +5,000 on the loan account statement, because the statement is stated as due from the person. Both files say which convention they are using, so check the Reading row before reconciling one against the other.
The memo on each line is whatever was written on the source document's line, so a well-described entry exports as a readable one.