Purchases
Purchase orders, goods received, bills and supplier payments.
- Purchases explained The Purchases side of Sales Scribe covers everything you buy from your suppliers — from ordering goods, through recording what arrives, to entering the bills you receive and paying…
- Create a purchase order A purchase order is the document you raise to order goods or services from a supplier. Creating and saving one has no effect on your accounts — it is an operational record of what…
- Send a purchase order Once you have created a purchase order as a draft, sending it assigns its permanent document number and emails it to your supplier. Sending has no effect on your accounts.
- Receive goods with a goods received note A goods received note (GRN) records what physically arrived against a purchase order. Issuing it updates the order's received quantities and moves the order towards Fulfilled. A…
- Understand purchase order statuses Every purchase order carries a status that tells you where it is in its life. Because a purchase order is an operational document, none of these statuses affect your accounts. This…
- Record a purchase invoice A purchase invoice is a bill you have received from a supplier. Recording it is the step that actually posts the purchase to your accounts: it records what you owe (accounts…
- Void a purchase invoice Voiding an issued purchase invoice (shown in the app as a Supplier Invoice) cancels it by posting an equal and opposite entry to your general ledger, so its effect on your accounts…
- Understand purchase invoice statuses A purchase invoice (shown in the app as a Supplier Invoice) has a short, simple life. This guide explains its three statuses and the payment indicators you see once a bill is…
- Create a delivery note A delivery note records the goods you send out to a customer, typically alongside a sales invoice. It is a despatch document: it lists what was delivered but carries no prices to…
- Record a supplier payment A supplier payment records money you pay to a supplier. As with customer payments, Sales Scribe records the money first (Post) and then matches it to the bills it settles…
- Allocate a supplier payment Allocating a supplier payment matches money you have paid to the specific purchase invoices it settles. Only a Posted supplier payment can be allocated. One payment can be spread…
- Create a purchase credit note A purchase credit note is a credit from your supplier that reduces what you owe them — for example after you return goods, are over-charged, or agree a discount after the bill…
- Apply a purchase credit note Applying an issued purchase credit note matches its credit against one or more purchase invoices, reducing what you owe on those bills. The purchase and VAT accounting happened…
- VAT on blocked expenses (entertainment and cars) Not all VAT on purchases can be reclaimed from HMRC. Most famously, VAT on business entertainment and on most car purchases is blocked — you pay it, but you cannot claim it back…
- Reverse charge VAT on purchases from abroad When you buy services from a supplier outside the UK — software subscriptions, advertising, consultancy, hosting — the supplier normally charges you no VAT. Instead, UK VAT rules…